The employee intranet has changed significantly since it was first introduced in the early 1990s. What started as HTML-based static portals have now evolved into intuitive communication tools complete with search engines, user profiles, blogs, event planners, and more. Today, many organizations are taking a second look at employee intranets to bridge gaps between teams, build company culture, centralize information, increase productivity, and improve workflow.
While many modern intranets promise dynamic features and a source of truth for employee communication, no two intranets are the same. In this article, we will clear up what an employee intranet is, why there is a growing need to invest in one, and what makes some intranets superior to others.
The intranet is a private computer network that shares information services and systems within an organization. It can either be cloud-based or on-premises and accessed by local area networks (LANs) and wide area networks (WANs).
Typically, employers purchase intranet software from a third-party supplier to provide a platform where employees can access company information such as policies, procedures, staff directory, and department info. However, with a recent rise in remote work and cloud computing, employee intranets are being sought more for their collaboration tools, which allow them to function more like a social network than a data repository.
In addition to creating a stronger, more engaged company culture, employee intranets offer several distinct qualities that make life easier for both you and your employees
Here are the top five reasons we believe investing in an employee intranet solution will pay for itself in the long run:
It is a given that when you invest in an employee intranet, you are investing in a project management platform. Every good intranet software should accomplish the following:
While most modern employee intranets offer these capabilities, you should ask yourself the following questions: Are the project management tools intuitive enough so that your employees will prefer them over preexisting applications? If so, will this allow you to remove other third-party project management platforms to save on costs?
Solves Communication Problems
No company can say they are perfect at communication. However, employee intranets can help open lines of communication that were previously blocked, disconnected, or did not exist with legacy applications.
With an effective employee intranet solution, everyone is more aware of what is taking place, updates become enterprise-wide notifications, and departments such as marketing and sales can stay better connected. In other words, employee intranets can help bridge the gap between departments by removing the barriers that would previously rely on department heads to relay information to the correct channels.
Creates a Stronger Company Culture
As previously mentioned, a good employee intranet helps to create stronger, more engaged company culture. The intranet should be a place where your employees are not only relieved to find information in one centralized location, but act as a portal where they feel free to engage and share ideas. This will facilitate a healthier, less stressful employee experience for current employees, while also creating an environment for easier onboarding and training of new hires.
Moreover, by having all your employees on one platform, you can improve employee recognition by broadcasting achievements and milestones, thus improving employee engagement, participation, and creating a greater sense of community.
A secure employee intranet should offer end-to-end encryption and multi-factor authentication, solid layers of protection that offer employees confidence in the communications that occur there. The intranet is also a valuable tool to ensure that your organization meets health and safety requirements, as stays up to date with regulatory compliance.
While intranets are not open to anyone outside of employees, they are still susceptible to hackers and malicious software such as worms, viruses, and malware. However, a good employee intranet should provide the best-in-class security along with the ability to notify the entire enterprise of a potential threat, reducing downtime in the event of a breach.
A good employee intranet should do what it was originally designed for - help employees find information in one centralized location. Intranets can come with all the bells and whistles, but if they do not make company information more easily accessible, then they have failed to serve their purpose. Having a central knowledge base with vast technical artifacts, white papers, process documentation, and training material also helps in the personal growth of employees, and in turn, the organization.
Unfortunately, many enterprises are finding employee intranets do not make workflows simpler and more efficient, so they fall back on their previous lines of communication. In fact, a study by Gartner reports that 90% of intranets fail to achieve their goals. Though a disproportionate number of intranets fail, we have found that the ones that succeed do so for one reason: simplicity.
Besides making life easier for every department, your employee intranet solution should be intelligent and location-independent. It should act as a virtual space where people, information, and technology connect seamlessly. It should also deliver an endearing experience while ensuring business continuity and valuable business outcomes with far-reaching impact.
An effective employee intranet solution should enable:
A collaborative culture
Employee health and safety
Other regulatory compliance
Increased employee retention rates
Central repository of knowledge base
We believe an effective intranet solution should act as a transformative collaborative portal; a place where employees are happy to socialize and share information, as well as ideas, so that businesses can improve internal communication.
For this reason, we have developed PULSE — our intranet software that improves employee satisfaction and productivity, creating a happier, healthier workplace environment. With Pulse, you can equip your employees with a next generation intuitive digital workplace that enables seamless communication, value-centric collaboration, and employee engagement, while adhering to information security and compliance requirements.
To learn more about our state-of-the-art platform that enables company-wide collaboration, we encourage you to watch the following video:
Connecting more people to data has become imperative for organizations worldwide. In Top Trends in Data & Analytics for 2022, Gartner stated, “Connections between diverse and distributed data and people create truly impactful insight and innovation. These connections are critical to assisting humans and machines in making quicker, more accurate, trustworthy, and contextualized decisions while considering an increasing number of factors, stakeholders, and data sources.”Explore
Since the dawn of business, users have looked for three main components when it comes to data: Search | Secure| Share. Now let's talk about the evolution of data over the years. It's a story in itself if one pays attention. Back then, applications were created to handle a set of processes/tasks. These processes/tasks, when grouped logically, became a sub-function, a set of sub-functions constituted a function, and a set of functions made up an enterprise. Phase 1 – Data-AwareExplore
Practitioners in the data realm have gone through various acronyms over the years. It all started with "Decision Support Systems" followed by "Data Warehouse", "Data Marts", "Data Lakes", "Data Fabric", and "Data Mesh", amongst storage formats of RDBMS, MPP, Big Data, Blob, Parquet, Iceberg, etc., and data collection, consolidation, and consumption patterns that have evolved with technology.Explore
Enterprises have, over time, invested in a variety of tools, technologies, and methodologies to solve the critical problem of managing enterprise data assets, be it data catalogs, security policies associated with data access, or encryption/decryption of data (in motion and at rest) or identification of PII, PHI, PCI data. As technology has evolved, so have the tools and methodologies to implement the same. However, the issue continues to persist. There are a variety of reasons for the same:Explore
What Is an SQL Query Engine? SQL query engine architecture was designed to allow users to query a variety of data sources within a single query. While early SQL-based query engines such as Apache Hive allowed analysts to cut through the clutter of analytical data, they found running SQL analytics on multi-petabyte data warehouses to be a time-intensive process that was difficult to visualize and hard to scale.Explore