What Is Intranet Software?

The Time Has Come for Digital Workplaces

Intranet software has become crucial to our globalized digital workplace. This has especially been true during the COVID-19 pandemic, as the work-from-home model has increasingly taken over day-to-day business operations.

Effective intranet portals provide a centralized access point to people, processes, and operations. Now that the workforce is becoming more location-independent, intranet software will play a vital role in internal communications, boosting morale and keeping people safe.

Breaking Down the Intranet Basics

An intranet software is essentially an internal network that facilitates employee engagement and collaboration throughout an enterprise. It usually consists of a web-based platform connecting many authorized users across a local access network (LAN) or wide access network (WAN).

Using intranet solutions, employees can share information seamlessly within the company and connect with departments across the organization to achieve business goals. It consolidates document, content, project, and customer relationship management into a unified platform.

Fundamentally, there are two categories of intranet – traditional, static intranets and Intranet 2.0, or social intranet. The former is often tailormade for an enterprise, and usually modelled upon solutions like Microsoft SharePoint. However, this type of intranet has been shown to bring little value to employees, who find them unengaging and difficult to access.

Venn diagram of social intranet as intersection of intranet and enterprise social network

On the other hand, social intranet, as its name indicates, operates more like an enterprise social network. It is built to cater to every person’s innate need to be social and engage with their coworkers meaningfully.

Still, research shows that employee engagement with social intranet platforms is only moderate, meaning that the value gap for the end-user still needs to be bridged.

Why Companies Need Intranet

Highly-skilled talent exists all around the globe, and as companies are looking to find the best of the best to serve their business needs, geographical restrictions only limit their potential. With a decentralized workforce quickly becoming the norm, businesses are looking to maximize their talent potential by implementing a full-service, well-integrated intranet platform.

Chart showing benefits of company intranet

Through digital engagement, the ideal intranet portal enables a team to proactively complete tasks and keep abreast of the latest in the corporate world. It also motivates and engages employees by providing personalized, intuitive, and easy-to-navigate experiences.

This is especially important to an enterprise, because it is generally agreed that employees who participate highly and happily in business activities are more likely to be retained.

There are several other advantages to intranet platforms, including safety and security in corporate communications, as well as the ability to ideate, plan, and execute a project in real time. Furthermore, the digital format and project tracking capabilities of intranet portals ensure that there are few continuity gaps between tasks, therefore saving costs.

Most essential, however, is the value that a well-constructed social intranet can bring to employees. It allows them to engage and interact with each other as peers, fostering camaraderie and also acknowledging their performance. This, in turn, will increase overall productivity.

Pulse: Trianz’ One-Stop Social Intranet Solution

The growing popularity and evident advantages of such platforms has led the team at Trianz to develop a social intranet software – Pulse. Drawing on our extensive experience and expertise in digital applications, we designed Pulse to be a next-generation digital workplace that provides a personalized experience while ensuring business continuity and valuable outcomes with far-reaching impact.

The creation of Pulse was inspired by an evolving modern workplace that is intelligent and geographically unbound, where people, information, and technology seamlessly connect. Our team of design experts developed Pulse as a one-stop-shop that enables:

Diagram showing sections that appear on pulse Trianz’ corporate intranet software

Copyright © 2021 Trianz

  • Consistent communication

  • A collaborative culture

  • Employee engagement

  • Seamless processes

  • Employee health and safety

  • Other regulatory compliance

As both a web and mobile platform, Pulse enables your employees to seamlessly access to all the information they need for their engagements and projects, as well as collaboration opportunities. It’s simple, intuitive, and scalable, and harnesses the four main strengths of a powerful employee portal:

  • Transparency

  • Ease of collaboration

  • Ease of access

  • Frequent publishing

The Right Intranet Can Launch Your Organization Into the Future

While there are numerous intranet solutions that are available in the market, selecting the right software and working with the right vendor is key. With the right intranet platform, your organization can sharpen its competitive edge by embracing the virtual workplace, while accelerating the pace of its digital evolution.

Experience the Trianz Difference

Trianz enables digital transformations through effective strategies and excellence in execution. Collaborating with business and technology leaders, we help formulate and execute operational strategies to achieve intended business outcomes by bringing the best of consulting, technology expertise, and execution models.

Powered by knowledge, research, and perspectives, we enable clients to transform their business ecosystems and achieve superior performance by leveraging infrastructure, cloud, analytics, digital, and security paradigms. Reach out to get in touch or learn more.


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